Waterfall Arts, a non-profit Community Arts Center in Belfast, Maine, seeks a highly organized and enthusiastic experienced project manager to help run our Capital Campaign. Responsibilities include but not limited to: assist committee to maintain timeline, coordinate outreach schedules and events, manage donor database and communications, produce reports and campaign materials, provide support to the Campaign Chair and Committee. Candidates should have: strong organizational skills; experience working collaboratively with staff and volunteers; excellent communication skills, including writing and speaking; proficiency in digital info management and communications; ability to multi-task and work well both cooperatively and independently; and a professional yet warm and friendly attitude. Requires an enthusiastic affinity for positive interaction with the public.
Reports to: Alan Crichton, Founder, Director and Chair, Campaign Steering Committee
Hours: Flexible, up to 20 hours/week, some evenings and weekends required
Position Summary: This position provides support to the overall operations of our Capital Campaign. The candidate will be an integral part of the team and should be a highly efficient self-starter who is able to work independently and proactively, ask the right questions, have the ability to work well with staff and volunteers on all levels of fundraising, and be knowledgeable in digital info management and communication. The Waterfall Rising Campaign will raise funds by December 2018 to rejuvenate the Waterfall Arts building for energy efficiency, ADA-complaint accessibility, and improved interior and exterior user interface.
- Support the Campaign Chair (and Co-Chair), including maintaining files, timeline calendar, and database; scheduling meetings; preparing invitations and responding to inquiries;
- Prepare materials, under direction of the Chair and Campaign Counsel, for both paper and electronic campaigns; help devise online strategies;
- Work with Campaign Chair and Committee members to schedule meetings with prospective donors. This includes mailings, emails, follow-up phone calls to all involved. Once meetings are arranged, help keep members on track – trainings, confirmation emails, reminders, sending out materials, etc.;
- Follow up on donor meetings, making sure donors are thanked appropriately; follow up on action promised at meetings. Update donor file with record of the meeting and next steps/follow-up actions; track important dates for major donors, etc.;
- Research and Identify prospects: gather additional information about potential donors and consolidate with information we already have;
- Plan and execute donor and volunteer cultivation and thank you events, large and small;
- Other duties as assigned.
Specific Qualifications: strong organizational skills; proficiency in multiple software: MS Office (Word, Excel, Power Point), database (Giftworks), project management (Basecamp), file sharing (google, flickr, etc.); ability to work well and collaborate with staff and volunteers; excellent communication skills, including writing and speaking; ability to multi-task; ability to work both cooperatively and independently; and a very professional yet warm and friendly attitude. Requires an affinity for positive interaction with the public.
Demonstrated interest in the arts and fundraising is important. Prior not-for-profit work a plus.
Please send your qualifications, prior experience with capital campaigns, and hourly rate along with your resume and a cover letter to: email@example.com Interviews will begin June 15; the call will remain open until the position is filled.